Executive Personal Assistant to Director Job Vacancies in Colombo, Sri Lanka Live

Job Details

Company Details

Description

Our prestigious client in the UK, who are a fast-growing group of companies in the Accountancy and Financial services industry, is seeking for an experienced and dedicated Executive Personal Assistant to provide comprehensive support to the Director.

---

# Salary: 145000

---

# Job Role:

---

This role offers a dynamic opportunity to work closely with top-level management, coordinating calendars, managing travel arrangements, and providing efficient administrative support. If you thrive in a fast-paced environment and possess exceptional organizational and communication skills.

---

# Responsibilities:

---

• Provide high-level administrative support to the Director, including managing calendars, scheduling appointments, and coordinating meetings.
• Handle confidential sensitive documents and information of the Director and company with discretion and maintain confidentiality at all times.
• Manage communication channels, including screening phone calls, responding to emails, and drafting correspondence on behalf of the Director.
• Act as the first point of contact in the absence of the Director, handling inquiries and issues.
• Handle client complaints and inquiries professionally, escalating them to the Director as necessary.
• Coordinate with Advisors and paraplanners regarding queries and case matters, providing necessary support.
• Assist in coordinating matters with internal and external stakeholders as required.
• Conduct accounting tasks, such as reconciling Xero, tracking expenses, and processing payments.
• Prepare monthly profit and loss for company directors.
• Coordinate travel arrangements and accommodations for the Director and other team members as needed.
• Prepare presentations, reports, and documents as required by the Director, ensuring accuracy and professionalism.
• Manage FCA accounts, staying updated on deadlines and regulatory requirements.
• Create and manage Google Business accounts, ensuring accurate and up-to-date information.
• Respond to Google and Trustpilot reviews, addressing feedback and concerns.
• Follow up on payments and ensure timely processing.
• Provide monthly PMS Proc Fee report to the Compliance Officer.
• Add new users and allocate CPD's in the Competent Adviser system.
• Maintain and update registers/login sheets, ensuring accuracy and completeness.
• Monitor back office work to ensure targets are met, reporting any discrepancies or delays.

---

# Experiences & Qualifications:

---

• Candidates should be adaptable to UK Office hours: Monday to Friday, 2.30pm to 10.30pm in the winter and 1.30pm to 9.30pm in the summer (SL time).
• Proven work experience as a Personal Assistant, preferably as a Personal Assistant to top-level management.
• Knowledge of office management systems and procedures.
• Intermediate knowledge and experience with basic accounting tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and accounting software.
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Strong organizational and multitasking abilities.
• Exceptional verbal and written communication skills.
• Discretion and confidentiality are paramount.
• Detail-oriented, proactive, and able to work with minimal supervision.

---

If you are interested, please forward your CV to, localjobs@manpowersrilanka.com (Please use the same vacancy name for your subject title for better visibility of your email)